Lasotell Tender and Specification Preparation Services

The Tender and Specification Preparation Services include:

   Tender documents such as Expression of Interest, Request for Proposal and Request for Tender together with ancillary documents such as Statement of Work and Service Level Specification

   Software and Hardware Specification documents (including documents to Military Specification standard).


For tender/specification documents to be successful, the people preparing them need to mark, learn and inwardly digest the following concepts:

   A requirement sentence states what you want — A Statement of Work sentence states what you want done.

   Each requirement should be uniquely identified, it makes response assessment and follow-up discussion considerably easier.

   Each requirement needs one or two scope sentences that define the bounds of the requirement.

   Each requirement needs a separate Test Specification sentence stating what you will do to verify the requirement has been delivered (yes, this applies to tender and specification documents).

   The Test Specification provides the sanity check for the requirement — if you cannot test it, the requirement is wrong (one way or another).

   Unless there is a very good reason, neither a tender nor specification document should impose any restriction or constraint on those who have to develop the deliverable solution. (This facilitates producing the most cost-effective outcome.)


With these concepts in mind, preparing the document content is easier. And it facilitates the task of preparing the document itself; with proper planning such as this, there is usually much less rewriting required.


Measurable Benefits of Proper Tender and Specification Preparation

If you can apply these principles correctly, (and it takes a little time and practice to learn to do so consistently), you will provide documents that are easy to understand. This means you will receive better solutions and better prices.

The clarity of the document, combined with the unique requirement identifier, results in easier to evaluate response documents and easier to verify deliverables. This makes the whole process more efficient, (quicker and less time dealing with ambiguities), which translates into significant cost savings.



Lasotell Tender and Specification Preparation Skills



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This page can be found at www.lasotell.com.au and was updated 25 January 2000.